Job Description

Provider Scheduler

Cardiac Study Center, Olympia, WA (Remote)

Who We Are
At Cardiac Study Center, our mission is to elevate patient health through compassionate, innovative cardiology care.

We're a dedicated team at the forefront of cardiovascular medicine, empowering patients with the knowledge and treatment they need to lead heart-healthy lives. As a growing organization with deep roots in the Pacific Northwest, we are looking for passionate individuals to join us in making a real impact on our patients' heart health and well-being. Here, you'll have the opportunity to collaborate with top professionals, advance your career, and make a meaningful difference daily.

Why should you work with us?

• Dynamic scheduling environment – Our scheduling team plays a vital role in coordinating care by ensuring seamless provider availability across hospitals and clinics.
• Opportunities for professional growth – We provide ongoing training and exposure to healthcare scheduling software, allowing you to build valuable skills in provider coordination.
• Collaborative team culture – Work closely with physicians, managers, and hospital staff in a supportive environment where every contribution matters.
• Make a real impact – Your role ensures that providers have well-organized schedules, directly improving patient access to timely and quality care.

The Position

As a  Provider Scheduler , you will be responsible for managing provider schedules, coordinating hospital call assignments, and ensuring that all provider and non-provider templates are built accurately. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple scheduling priorities efficiently.

Your Day-to-Day Work

• Build, monitor, and adjust daily and weekly provider schedules.
• Act as the primary point of contact for provider schedule coordination.
• Assign and manage the annual hospital call schedule, ensuring timely updates and distribution.
• Process provider time-off requests and adjust schedules accordingly.
• Create provider and non-provider daily patient schedule templates.
• Assign and track all scheduling-related tasks, including hospital, office, and administrative duties.
• Collaborate with managers to schedule physician meetings and coordinate onboarding for new providers.
• Maintain accurate scheduling records in EPIC and Qgenda.

Environment and Shift Details

This is a full-time, fully remote position operating within a standard office environment, typically Monday through Friday. The role requires frequent communication via phone and email, as well as extensive computer-based work. Candidates must have a reliable home workspace and internet connection. Applicants must reside within Washington State.

Experience & Qualifications

Must-Haves

• High School Diploma or GED.
• 2+ years of experience in medical office scheduling or a related field.
• Strong proficiency with databases and scheduling systems.
• Excellent attention to detail and ability to multitask.

Nice-to-Haves

• Experience with EPIC and/or Qgenda.
• Familiarity with hospital call scheduling and provider coordination.

Pay and Benefit Expectations

While you're focused on ensuring seamless provider scheduling, we are focused on taking care of you with benefits such as:

• Comprehensive health insurance (with zero-cost premiums).
• Dental & vision plans.
• FSA/HSA options.
• Retirement matching.
• Paid vacation & floating holidays.
• Mental health support, and more!

The pay scale for this position is $22.06 - $39.34 , influenced by your experience, skill set, and education.

Join our team and play a key role in optimizing provider scheduling and patient care!

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