Job Description

Description

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Everyone has an important role to play. With the power of many curious minds together we can continue to solve the worlds most complex challenges and deliver more impact together.

We are seeking an experienced Project Scheduler to support complex life sciences pharmaceutical biotechnology and laboratory facility capital projects. This role operates in an Owners Representative capacity providing independent oversight of scheduling across the full project lifecyclefrom early planning through construction commissioning qualification/validation (CQV) and closeout.
The Project Scheduler will serve as a subject matter expert in integrated scheduling ensuring alignment between design construction system turnover commissioning and validation activities within highly regulated cGMP-compliant environments.

Key Responsibilities

Integrated Schedule Ownership

• Develop and manage integrated master schedules encompassing design procurement construction commissioning and validation
• Define and control critical path dependencies and milestone sequencing across multi-disciplinary teams
• Perform schedule impact analysis risk identification and mitigation planning
• Provide proactive advisory support to project leadership on schedule performance and risks

Lifecycle Scheduling (Life Sciences Focus)

Planning & Design

• Develop preliminary schedules WBS structures and milestone frameworks
• Integrate regulatory approvals permitting and long-lead equipment procurement
• Coordinate design deliverables with early CQV planning requirements

Construction

• Review and approve contractor schedules (baseline interim GMP)
• Perform schedule health checks and monitor performance against baseline
• Facilitate pull planning sessions and coordination meetings
• Evaluate time impact analyses (TIAs) and contractor recovery plans

Commissioning Qualification & Validation (CQV)

• Integrate system turnover commissioning and validation milestones into the master schedule
• Track CQV-critical milestones (e.g. system start-up turnover packages readiness for release)
• Support MEP/system-based sequencing and pull planning
• Ensure alignment between construction completion and validation readiness

Closeout

• Validate and approve as-built schedules
• Confirm completion of regulatory and contractual milestones
• Support lessons-learned and benchmarking activities

Schedule Controls & Reporting

• Develop and maintain schedule dashboards and reporting tools (e.g. Power BI or equivalent)
• Monitor and report on:
  • Schedule performance (SPI)
  • Milestone adherence
  • Critical path movement
  • Risk and recovery actions
• Deliver weekly and monthly reporting packages including narrative and variance analysis

Stakeholder Coordination

• Interface with owners designers general contractors commissioning teams and CQV stakeholders
• Lead schedule workshops pull planning sessions and coordination meetings
• Ensure compliance with Good Engineering Practices (GEP) SOPs and regulatory requirements
• Maintain clear concise communication with cross-functional teams

Minimum Requirements

• 510 years of project scheduling experience supporting capital projects
• Demonstrated experience in life sciences / pharma / biotech / laboratory facility projects
• Proven experience across:
  • Design
  • Construction
  • Commissioning / CQV phases

Technical Expertise

• Expertise in developing and managing integrated schedules across construction and CQV activities
• Advanced proficiency in:
  • Primavera P6
  • Microsoft Project
  • Enterprise scheduling systems (e.g. Oracle-based platforms)

Sector-Specific Requirements (Critical)

• Experience supporting cGMP-regulated environments (e.g. pharmaceutical manufacturing biotech or laboratory facilities)
• Strong understanding of:
  • System turnover and commissioning sequencing
  • Qualification and validation processes (CQV)
  • Regulatory milestone integration into project schedules
• Experience coordinating construction-to-CQV transition and facility/area release readiness

Core Technical Competencies

• Advanced knowledge of Critical Path Method (CPM) scheduling
• Experience performing:
  • Schedule health assessments (e.g. industry standard checks)
  • Time impact analysis (TIA)
  • Schedule risk analysis and mitigation planning
• Ability to integrate:
  • Construction schedules
  • Commissioning activities
  • Validation timelines into a unified plan

Professional Skills

• Strong analytical and problem-solving capabilities
• High attention to detail and data-driven decision-making
• Ability to communicate complex schedule issues to technical and non-technical stakeholders
• Proven success in a client-facing / Owners Representative role
• Strong facilitation and stakeholder engagement skills

Working Model

• Full-time dedicated project assignment
• On-site presence required (Foster City CA)
• Embedded within a multi-disciplinary capital project team

This role is essential to ensuring schedule certainty in highly regulated life sciences environments where project success depends on precise coordination between construction commissioning and validation milestones.
The Project Scheduler enables informed decision-making reduces risk and drives successful delivery of complex capital programs.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work and no matter where your next role in Arcadis takes you youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $94944 to $161405. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

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